Capital Group Administrative Assistant II Job in Los Angeles, CA | Glassdoor:
Performs additional responsibilities as assigned."Job Description
To be edited by hiring manager for posting
Role summary: Works independently on standardized/recurring assignments and under the direct supervision of more senior staff on complex projects, analyses and tasks. Undertakes a range of administrative tasks that support senior managers and/or the department. Acts as first point of contact for internal and external queries.
Primary responsibilities/essential functions:
Provides administrative support.
o Manages calendars. Responds to and sends out meeting requests. Ensures schedules are kept up-to-date and accurate. Resolves meeting conflicts and handles reschedules to accommodate more urgent, time sensitive requests. Keeps managers informed of upcoming appointments and deadlines.
o Arranges meetings, collates and distributes materials, books meeting rooms, visitor passes and equipment as required. Meets, greets and escorts visitors, meeting attendees and candidates. May distribute follow up materials.
o Produces general correspondence, reports and presentations. May create documents transcribing from voicemail, recordings or in-person meetings. Develops appropriate formats and checks for grammar, punctuation and spelling.
o Organizes travel arrangements. Reserves transport and accommodations taking into consideration manager preferences, cost and timing implications. Ensures that managers have necessary paperwork for travel (tickets, confirmation numbers, visas, itineraries).
o Completes business expense claims promptly and follows up on reimbursements if necessary.
o Manages incoming mail and correspondence (post, email, etc.).
o Covers telephones and takes accurate written messages and notes. Provides back-up support for other administrative assistants.
o Creates and maintains lists, files and databases to enhance efficiency and productivity. Organizes and maintains information that may be sensitive, confidential or technical in nature. Audits records for discrepancies and reconciles issues as appropriate.
o Keeps abreast of internal administrative policies, practices and guidelines (meet-me-call best practices, travel and expense guidelines, Office Services processes).
o May order supplies and equipment and handle incoming invoices.
o May track, gather, maintain and compile market or internal information, and generate reports. May conduct basic analysis and auditing.
Acts as first point of contact for the team or department.
o Serves as first point of contact for inquiries. Assesses level of urgency, determines business nature and identifies what inquiries need to be directed to particular team members.
o Responds to routine internal and external queries concerning guidelines, procedures or operations. Escalates issues and redirects technical queries to others as appropriate.
o Develops relationships with key internal and external contacts, in order to source information or redirect inquiries appropriately.
May work on special projects as assigned.
Performs additional responsibilities as assigned."
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Job Description
To be edited by hiring manager for posting
Role summary: Works independently on standardized/recurring assignments and under the direct supervision of more senior staff on complex projects, analyses and tasks. Undertakes a range of administrative tasks that support senior managers and/or the department. Acts as first point of contact for internal and external queries.
Role summary: Works independently on standardized/recurring assignments and under the direct supervision of more senior staff on complex projects, analyses and tasks. Undertakes a range of administrative tasks that support senior managers and/or the department. Acts as first point of contact for internal and external queries.
Primary responsibilities/essential functions:
Provides administrative support.
o Manages calendars. Responds to and sends out meeting requests. Ensures schedules are kept up-to-date and accurate. Resolves meeting conflicts and handles reschedules to accommodate more urgent, time sensitive requests. Keeps managers informed of upcoming appointments and deadlines.
o Arranges meetings, collates and distributes materials, books meeting rooms, visitor passes and equipment as required. Meets, greets and escorts visitors, meeting attendees and candidates. May distribute follow up materials.
o Produces general correspondence, reports and presentations. May create documents transcribing from voicemail, recordings or in-person meetings. Develops appropriate formats and checks for grammar, punctuation and spelling.
o Organizes travel arrangements. Reserves transport and accommodations taking into consideration manager preferences, cost and timing implications. Ensures that managers have necessary paperwork for travel (tickets, confirmation numbers, visas, itineraries).
o Completes business expense claims promptly and follows up on reimbursements if necessary.
o Manages incoming mail and correspondence (post, email, etc.).
o Covers telephones and takes accurate written messages and notes. Provides back-up support for other administrative assistants.
o Creates and maintains lists, files and databases to enhance efficiency and productivity. Organizes and maintains information that may be sensitive, confidential or technical in nature. Audits records for discrepancies and reconciles issues as appropriate.
o Keeps abreast of internal administrative policies, practices and guidelines (meet-me-call best practices, travel and expense guidelines, Office Services processes).
o May order supplies and equipment and handle incoming invoices.
o May track, gather, maintain and compile market or internal information, and generate reports. May conduct basic analysis and auditing.
Acts as first point of contact for the team or department.
o Serves as first point of contact for inquiries. Assesses level of urgency, determines business nature and identifies what inquiries need to be directed to particular team members.
o Responds to routine internal and external queries concerning guidelines, procedures or operations. Escalates issues and redirects technical queries to others as appropriate.
o Develops relationships with key internal and external contacts, in order to source information or redirect inquiries appropriately.
May work on special projects as assigned.
To be edited by hiring manager for posting
Role summary: Works independently on standardized/recurring assignments and under the direct supervision of more senior staff on complex projects, analyses and tasks. Undertakes a range of administrative tasks that support senior managers and/or the department. Acts as first point of contact for internal and external queries.
Primary responsibilities/essential functions:
Provides administrative support.
o Manages calendars. Responds to and sends out meeting requests. Ensures schedules are kept up-to-date and accurate. Resolves meeting conflicts and handles reschedules to accommodate more urgent, time sensitive requests. Keeps managers informed of upcoming appointments and deadlines.
o Arranges meetings, collates and distributes materials, books meeting rooms, visitor passes and equipment as required. Meets, greets and escorts visitors, meeting attendees and candidates. May distribute follow up materials.
o Produces general correspondence, reports and presentations. May create documents transcribing from voicemail, recordings or in-person meetings. Develops appropriate formats and checks for grammar, punctuation and spelling.
o Organizes travel arrangements. Reserves transport and accommodations taking into consideration manager preferences, cost and timing implications. Ensures that managers have necessary paperwork for travel (tickets, confirmation numbers, visas, itineraries).
o Completes business expense claims promptly and follows up on reimbursements if necessary.
o Manages incoming mail and correspondence (post, email, etc.).
o Covers telephones and takes accurate written messages and notes. Provides back-up support for other administrative assistants.
o Creates and maintains lists, files and databases to enhance efficiency and productivity. Organizes and maintains information that may be sensitive, confidential or technical in nature. Audits records for discrepancies and reconciles issues as appropriate.
o Keeps abreast of internal administrative policies, practices and guidelines (meet-me-call best practices, travel and expense guidelines, Office Services processes).
o May order supplies and equipment and handle incoming invoices.
o May track, gather, maintain and compile market or internal information, and generate reports. May conduct basic analysis and auditing.
Acts as first point of contact for the team or department.
o Serves as first point of contact for inquiries. Assesses level of urgency, determines business nature and identifies what inquiries need to be directed to particular team members.
o Responds to routine internal and external queries concerning guidelines, procedures or operations. Escalates issues and redirects technical queries to others as appropriate.
o Develops relationships with key internal and external contacts, in order to source information or redirect inquiries appropriately.
May work on special projects as assigned.
Performs additional responsibilities as assigned."
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